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Executive Assistant

Executive Assistant

A dynamic project management team seeks a self-starting and energetic Executive Assistant to provide high-level administrative support and uphold company goals for quality consulting services.

Established in 1988, PSM² is a client-focused project management firm with a team-oriented approach.  We provide communication resources and services in support of capital improvement programs.  Services include graphics, wayfinding signs, activity notification and coordination.

PSM² is based in Phoenix, Arizona. The Executive Assistant position is located in Los Angeles, California.

 

Key Areas of Responsibility

  • Provide administrative support to Executives
  • Manage and maintain Executive schedules, set up meetings, draft agendas and follow-up action items with attendees
  • Assist in the development of presentations, forms, process, procedures, charts, and spreadsheets
  • Provide assistance with various projects and research items as needed
  • Assist Construction Communication Manager with various tasks associated with information dissemination

 

Experience Requirements

  • Associate’s degree and 5 years professional experience supporting senior managers or equivalent experience
  • Excellent written, verbal and visual communication skills
  • Strong ability to translate complex ideas and information into layman terms
  • The capability to multi-task under pressure in a fast-paced environment
  • Demonstrates drive, enthusiasm, self-motivation and cooperative attitude
  • Personal attributes such as discretion, a high level of professionalism, strong attention to detail and organization are sought
  • Proficiency in Microsoft Office software including Outlook, Excel, Word, Publisher and PowerPoint
  • Experience combining and formatting multiple digital file document types to clearly and concisely present compiled information
  • The ability to create and manipulate graphics in Adobe Illustrator or similar software is a strong plus
  • Familiarity with Adobe Creative Suite and airports are a plus
  • Flexibility and the willingness to work until the job is complete is a must